Contract managementProduct foundation

ContractHub — Contract management

Every contract with its value and owner, well before it expires.

A contract centre with a clear time horizon: expiry, renewal windows, milestones, review and approval.

Discuss it for your processes Inside the product

Contract termRenewal decision windowExpiryDecision due soon

SepOctNovDecJanFebMarAprMayJunJulAug

CT-0315Cleaning & operations

CT-0288Payroll licence

CT-0301Lift maintenance

CT-0342Security services

CT-0356Jeddah warehouse

CT-0360Telecom

CT-0371Medical insurance

Today

The problem

Contracts renew themselves because nobody noticed.

Expiry dates sit in different files and no contract has a clear owner. The negotiation window passes and the contract renews on its old terms.

01Unintended automatic renewals
02No named owner for the contract
03Obligations and milestones left untracked

Inside the product

The modules, as they actually work.

Real interfaces with a fictional organization's data. Choose a module to bring it forward.

Contract portfolio

Contract no. or party

New contract

Active contracts64

Expiring in 90 days7

Under review3

Annual valueSAR 18.4M

No.ContractCounterpartyOwnerValue (SAR)Ends inRenewal

CT-0315Cleaning & operations · HQAl Itqan Est.FAFahad Al-Mutairi1,840,00045 daysAutomatic

CT-0288Payroll system licenceAdvanced Data SolutionsSASara Al-Qahtani420,00062 daysManual

CT-0301Lift maintenanceSafe MotionFAFahad Al-Mutairi236,00088 daysAutomatic

CT-0342Security services · branchesWatan GuardsTATurki Al-Anazi3,120,000131 daysManual

CT-0356Jeddah warehouse leaseBahr Real EstateYAYasser Al-Omari960,000214 daysManual

CT-0360Telecom & internetHorizon NetworksSASara Al-Qahtani512,000302 daysAutomatic

Time horizon

Contract no. or party

6 months12 months3 years

Contract termRenewal decision windowExpiry

SepOctNovDecJanFebMarAprMayJunJulAug

CT-0315Cleaning & operations

CT-0288Payroll licence

CT-0301Lift maintenance

CT-0342Security services

CT-0356Jeddah warehouse

CT-0360Telecom

CT-0371Medical insurance

Today

CT-0315

Contract no. or party

Ends in 45 days

Cleaning & operations · Head office

Al Itqan Est. · Service contract · Automatic renewal

Annual valueSAR 1,840,000

OwnerFahad Al-Mutairi

DepartmentSupport services

Notice period30 days

Milestones

Start1 Nov 2024

Annual review1 Nov 2025

Renewal windowOpens 12 Oct

Expiry12 Nov 2026

Obligations

Monthly performance report from vendor

Staff safety certificates renewed

Quarterly quality audit

Renewal decision45 daysRenews automatically unless a non-renewal notice is sent before 12 Oct.Start renewal review

AttachmentsSigned contract.pdfAnnex 1 · Scope.pdfPerformance review 2025.pdf

Renewal review: CT-0315

Contract no. or party

With Legal

Recommendation

Renew on the same terms

Renew and renegotiate

Do not renew; go to tender

Rationale

Performance is satisfactory, but the scope includes two floors vacated this year; we propose reducing scope before renewing.

Counterparty performance

On time94%

Quality notes3

Penalties applied0

Approval path

Contract owner

Recommended · 24 Sep

Legal

Reviewing terms

Finance

Budget impact

Chief executive

Value above one million

Decision deadline: 12 Oct

Contract portfolioActive contracts by vendor, owner and value

What it does

Six capabilities at the heart of ContractHub.

01
Time horizon
Every contract on a timeline with its renewal window.
02
An owner per contract
A clear owner for every contract and its decision.
03
Alerts before expiry
An alert at the lead time your organization sets.
04
Milestones & obligations
What must be delivered, and when.
05
Review & approval
An approval path to renew or terminate.
06
Organized archive
The contract, its attachments and history in one place.

Governance & control

Precise permissions, and a record that stays.

Cloud or on-premise hosting, with permissions that match your org structure.

Access by contract sensitivity
Multi-level approval for renewals
A complete record of every amendment

Value by role

Every role sees what concerns it.

Legal

Reviews and approves from one trusted copy.

Contract owner

Knows the decision date before the window closes.

Finance

Sees upcoming commitments and their value.

From foundation to your system

ContractHub starts ready, and becomes your own system.

Approved VANTERA product foundation, ready for client-specific implementation.

01We review your process
A workshop with the department: the steps, roles and exceptions as they are today.
02We fit the foundation to you
Roles, rules, fields, naming and authority limits, set to your organization.
03We launch and operate with you
Data migration, team training, then support and updates after launch.