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Approvals & workflowProduct foundation

FlowGate — Approvals & workflow

Approval paths built from rules, and seen exactly as they run.

A visual workflow canvas: stages, roles, amount rules, deadlines and delegation, with a record of every decision.

Discuss it for your processesInside the product
The problem

The approval path lives in people's heads.

Who approves after the manager? What if the amount crosses the limit? Who stands in during absence? When the rules are not in the system, requests stall.

  • 01Requests stuck with no clear owner
  • 02Exceptions handled by phone call
  • 03No record of who approved, and when
The workflow universe

One request crosses the path in front of you.

The path reveals itself stage by stage as you scroll, exactly as a request travels.

  1. 01

    The request arrives

    A purchase request for SAR 184,500; the first rule checks the budget.

  2. 02

    Rules route it

    The department head first; then the amount rule decides whether it needs the finance director.

  3. 03

    It stops where it should

    The current step is clear to everyone who sees the path, with its deadline in view.

  4. 04

    It escalates when needed

    Above 150k, the chief executive is added, without anyone having to remember the rule.

  5. 05

    It ends with a recorded decision

    The purchase order is issued, and every decision stays on record: who, when, and with what comment.

Inside the product

The modules, as they actually work.

Real interfaces with a fictional organization's data. Choose a module to bring it forward.

Rules & thresholdsAmount limits, request types and departments

What it does

Six capabilities at the heart of FlowGate.

  1. 01

    Visual path editor

    Stages and branches are built on a clear canvas.

  2. 02

    Amount rules

    Approval limits that change with the amount and department.

  3. 03

    Deadlines & escalation

    A deadline for every stage, and escalation when it passes.

  4. 04

    Delegation

    A named delegate for every role during absence.

  5. 05

    Versioned paths

    Every change to a path becomes a new, reviewable version.

  6. 06

    Audit trail

    Who decided, when, and with what comment.

Governance & control

Precise permissions, and a record that stays.

Cloud or on-premise hosting, with permissions that match your org structure.

  • Designing a path is separate from running it
  • No path goes live without review
  • A decision log that cannot be edited
Value by role

Every role sees what concerns it.

01

Process owner

Draws the path and adjusts its rules without waiting.

02

Approver

Sees what is waiting and why it reached them.

03

Management

Sees where requests stall, and why.

From foundation to your system

FlowGate starts ready, and becomes your own system.

Approved VANTERA product foundation, ready for client-specific implementation.

  1. 01We review your process

    A workshop with the department: the steps, roles and exceptions as they are today.

  2. 02We fit the foundation to you

    Roles, rules, fields, naming and authority limits, set to your organization.

  3. 03We launch and operate with you

    Data migration, team training, then support and updates after launch.

Related products

Works best with

All products
ProcuraProcurement & quotationsProduct foundationHR LibraryPolicies & documentsActual productServiceDeskInternal servicesProduct foundation
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Discuss FlowGate for your organization's processes.

An intro session with our analysis team to review your current processes and scope the first system.

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