Requester
Submits a complete request and sees its status at every step.
Procurement & quotationsProduct foundation
Procura — Procurement & quotations
From purchase request to purchase order, with a documented decision tied to the budget.
Purchase requests, supplier quotations side by side, evaluation, approval, then a purchase order tracked to delivery.
- Purchase request
- PR-2041
- Item
- Laptops for the sales team
- Budget line
- IT hardware 2026
- Estimated value
- 184,500 SAR
- Quotations
- 3 approved suppliers
- Proposed award
- Horizon Networks · leaves 15,600 SAR in the line
Madar SolutionsLowest price
Quoted total162,400 SAR- Lead time
- 21 days
- Warranty
- 2 years
- Technical fit
- 84%
Weighted score81
Horizon NetworksBest value
Quoted total168,900 SAR- Lead time
- 10 days
- Warranty
- 3 years
- Technical fit
- 96%
Weighted score92
Advanced Link
Quoted total179,800 SAR- Lead time
- 14 days
- Warranty
- 3 years
- Technical fit
- 91%
Weighted score86
The problem
A purchasing decision nobody can trace.
Quotations sit in email, the comparison in a separate spreadsheet, the approval in a message. When someone asks why this supplier, there is no documented answer.
- 01Quotations compared by hand
- 02Approvals made without the budget in view
- 03Purchase orders with no follow-up to delivery
The quotation comparison wall
One purchasing cycle, from request to receipt.
Three proposals on one stage; the selected one steps forward, with its reasons.
PProcura
RequestsRFQsComparisonsSuppliersPurchase ordersBudget
Request no. or supplier
MAPR-2041In approval
Laptops for the sales team
Return for editsApprove
RequesterKhalid Al-Shehri
DepartmentSales
Needed by15 Oct
Budget lineDevices & IT 2026
ItemsEstimated prices
ItemQtyUnit priceTotal
14-inch laptop · 32GB1211,500 SAR138,000 SAR
27-inch external display121,650 SAR19,800 SAR
Docking station & bag122,225 SAR26,700 SAR
Request total184,500 SAR
JustificationTwelve new field representatives join the western region team, and current devices are out of warranty.
Technical specs.pdf Hiring plan.xlsx
Budget impactDevices & IT 2026
Approved for the year1,200,000 SAR
Consumed62% · 744,000 SAR
After this request77% · 928,500 SAR
Approval path
Department head
Approved · 9:14Procurement
Compared 3 quotationsFinance director
Awaiting decisionChief executive
Required above 150,000- 01
Purchase request
Items, justification and budget line in one request; its path starts the moment it is sent.
- 02
Quotations received
The request for quotation goes to approved suppliers; their responses arrive within a clear deadline.
- 03
Supplier comparison
Price, lead time, warranty and technical fit side by side, weighted by your policy.
- 04
Approval
The approver sees the award, its budget impact and the next alternative, then decides.
- 05
Purchase order
The purchase order is issued and tracked to receipt; the invoice waits for the match.
What it does
Six capabilities at the heart of Procura.
- 01
Complete requests
Items, quantities, justification and a budget line before submission.
- 02
Requests for quotation
Send the request to approved suppliers and collect their responses.
- 03
Weighted comparison
Weights for price, lead time and technical fit, set by your organization.
- 04
Budget impact
What remains in the budget line before and after approval.
- 05
Supplier evaluation
A performance record for every supplier across requests.
- 06
Tracked purchase orders
From issue to receipt and invoicing.
Value by role
Every role sees what concerns it.
Procurement team
Compares quotations and documents the recommendation.
Financial approver
Approves with the budget and the alternatives in view.
Governance & control
Precise permissions, and a record that stays.
Cloud or on-premise hosting, with permissions that match your org structure.
- Approval limits by amount and department
- A record of every award and its justification
- Separate rights to request, compare and approve
From foundation to your system
Procura starts ready, and becomes your own system.
Approved VANTERA product foundation, ready for client-specific implementation.
- 01We review your process
A workshop with the department: the steps, roles and exceptions as they are today.
- 02We fit the foundation to you
Roles, rules, fields, naming and authority limits, set to your organization.
- 03We launch and operate with you
Data migration, team training, then support and updates after launch.
Related products
Works best with
Start a project
Discuss Procura for your organization's processes.
An intro session with our analysis team to review your current processes and scope the first system.